Home > Processes > Regular Payments > Annuity Payments > Monthly Payments > View Processed Run
Once the batch job has completed, select View Processed Run from the sub-menu on the left.
The Annuitants Control screen will be displayed.
Notes:
If a Membership Group was selected when the run details were captured, this will be displayed in the PD GRP (Pay Date Group) column.
If the option for an overnight batch run was selected, the Overnight Flag column will display Y (yes) or N (No).
The Pending Action column displays the next step in the process due to take place. Reject or Authorise will be displayed if these buttons were selected.
To view the original input screen click Display alongside the required record. The original input screens will be displayed.
To add notation, click Notes alongside the required record. The JV0AA Maintain Notation screen will be displayed.
To view schedules click Schedules alongside the required record. A sub-menu will be displayed on the left.
For details of these schedules, refer to
Processes
Regular Payments
Schedules
Once the batch run has taken place, the pending transactions will be available for viewing.
Select Transactions alongside the required record. The Transactions screen will be displayed.
To reject a batch, place a tick in the box alongside the relevant record, then click REJECT.
The following message will be displayed:
Please select an option for the selected items.
Click PROCESS NOW to process the batch now. The records will be removed from the screen and will be displayed under the View Scheduled / Processing Runs menu item. Once the batch has been processed, the records will be displayed under the View Rejected Run menu item.
Click OVERNIGHT BATCH to process the batch in the overnight batch run. The records will be removed from the screen and will be displayed under the View Scheduled / Processing Runs menu item. Once the batch has been processed, the records will be displayed under the View Rejected Run menu item.
Click CANCEL to cancel the processing of the batch.
If REJECT has been selected, but no records have been ticked then the following message will be displayed.
No Control records have been selected. Please first select.
Click OK to remove the message and select the record(s) to be processed.
To run the batch, click AUTHORISE.
The following message will be displayed:
Please select an option for the selected items.
Click PROCESS NOW to authorise the batch now. The records will be removed from the screen and will be displayed under the View Scheduled / Processing Runs menu item. Once the batch has been authorised, the records will be displayed under the View Authorised Run menu item.
Click OVERNIGHT BATCH to authorise the batch in the overnight batch run. The records will be removed from the screen and will be displayed under the View Scheduled / Processing Runs menu item. Once the batch has been processed, the records will be displayed under the View Authorised Run menu item.
Click CANCEL to cancel the processing of the batch.
If RUN BATCH has been selected, but no records have been ticked then the following message will be displayed.
No Control records have been selected. Please first select.
Click OK to remove the message and select the record(s) to be processed.
The system will update the FORMAT TYPE field on the JU2BM EFT Instructions List screen with an indicator to identify that the entry was created for the purpose of payments.
The following message will be displayed if an attempt is made to authorise a Payment Run when there is an unauthorised Increase or Bonus Run.
A Bonus or Increase run is not Authorised or Rejected for this scheme.
Note:
To correct this, you must first reject the processed payment run and then either reject or authorise the Increase / Bonus run. Then go and redo the Payment Run from the start.
When the Authorise button is selected on the Annuities Control screen for a Type of Run of ANNUITIES and if the Transaction Date is equal to the current date, the system will read the value for Description on the Global Parameter with a Parameter Type of EFT CUT-OFF.
If the current time is greater than the value found, the following message will be displayed:
It is after the cut-off time for EFT payments. The transaction date will be set to the next working day
When the OK button is selected on the message, the Business Transactions will be created with the Transaction Date and Effective Date equal to the next working day.
If the next working day is a Saturday, the Transaction Date will be set to the next working day after the Saturday.
When an Annuity run is authorised, the system will read the Business Process Template linked to the Scheme with a Process Type of ANNUITY PAYMENT and read the Member SMS Indicator value for the Activity Name of CAPTURE MONTHLY RUN.
If it is Y, the system will read the value selected for the Preferred Communication field on the Client Address Detail screen for each annuitant, spouse and dependant for which the Payment Method is EFT.
If the value is equal to SMS, the system will read the Document Template SMS linked to Activity Name on the Business Process Template where the Process is equal to ANNUITY PAYMENT and the Member SMS box has been ticked.
An SMS record will be created per annuitant, spouse and dependant as per the table below:
|
Information |
Source |
|
Timestamp |
Date and Time the record was created |
|
Scheme Code |
Scheme Code |
|
Process |
Set to ANNUITY PAYMENTS |
|
Cell phone number |
The latest value of the cellular number captured on the Preferred Address Field on the Client Address Detail screen. |
|
Message Content |
Read the Document Template SMS linked to the Activity Name on the Business Process Template for the sub-process ANNUITY PAYMENT and where the Member SMS box has been selected. |
If the value selected for the Preferred Communication field on the Client Address Detail screen for the annuitant, spouse or dependant is SMS, but the value for Member Document Template SMS box has not been selected for an Activity Name on the Business Process Template, a record will not be created on the SMS table.
If the value for Member Email is Y and the value selected for the Preferred Communication field on Client Address Detail screen for the annuitant, spouse or dependant is equal to E-MAIL, the system will read the Document Template E-mail linked to the Activity Name on the Business Process Template for the process ANNUITY PAYMENT where the Member E-mail box has been selected. The content captured on the Document Template will be e-mailed to the member’s email address captured on the latest Client Address Detail screen. If a member has selected LETTER as the Preferred Communication method on the Client Address Detail Page screen, an SMS or E-MAIL will not be sent.
If the value for Preferred Communication on the Client Address record is Email and the value for Member Email on the Business Process Template for the Process Function (Activity Name) is N (or null) then do nothing.
If the value selected for the Preferred Communication on the Client Address Detail Page is equal to LETTER, do not send a SMS or E-MAIL.