Based on the mask selected, the payroll file detail is validated against the scheme information. Any errors are reported as Rule & Validation errors, or Format Errors. To access the errors, click on the appropriate hyperlink on the Data Capture Summary screen.
- Not a valid Income and Expense Type
- Not a valid Membership Reference Number
- Payroll record could not be linked to a Fund
- Payroll record could not be linked to a Fund - Benefit and Contribution Categories are invalid
- Company could not be linked to the current company structure
- Payroll record could not be linked to a Pay Centre
- Date of Joining Fund cannot be prior to Commencement Date of Fund
- Date of Joining Company cannot be greater than Current Cycle
- Date of Joining Fund cannot be less than Date of Joining Company / or invalid
- Date of Joining Fund cannot be greater than Current Cycle
- Duplicate: Employee already has a Membership in this fund
- Zero reference number required for new Employee details for this fund
When a payroll is submitted for processing, the field Force Payroll Mask on the Edit a Pay Centre screen determines the mask code that will be used.
For information on this topic refer to Data setup wizard Step 2 under
Product Launch Requirements
Company Structure and Initial Load
If there is no mask code, a format error will be created.
If there is a mask code, it will be used to determine the fields that should be included on the payroll file.
If the scheme code is not included in the mask, the scheme code will default to the scheme code for the scheme to which the pay centre being updated is associated. If the pay centre is associated to more than one scheme, the scheme code will default to the selected scheme code.
If the membership reference number on the payroll file is blank or spaces, the membership reference number will be derived from the membership linked to the scheme, and associated to the employee with the same
- surname
- initials
- date of birth
- ID number
- company reference number
as on the payroll file. If no record is found, another search for membership will be done, but without using the surname. If a record is still not found, a format error will be generated.
If the membership reference number on the payroll file contains zeros, a new employee and membership record will be created, and a reference number will be allocated from the reference number in the field Reserved Reference Number FROM on the Edit Reference Number Allocation and Payment Method for a Pay Centre screen.
Refer to Pay centre reference numbers and payment method under
Product Launch Requirements
Company Structure and Initial Load
Note:
ID number must be a compulsory field for schemes for which the membership number is not included on the payroll file.
Format errors (or page error messages) will be generated in the following instances:
- Where a reference number is zero and activation has not been enabled
- Where a reference number is blank or spaces and activation has not been enabled
- Where a reference number is zero, activation has been enabled, but no reference number range has been captured
- Where a reference number is zero, activation has been enabled and a reference number has been generated, but benefit and contribution category is missing
For information on this topic refer to Data setup wizard Step 2 under
Product Launch Requirements
Company Structure and Initial Load
Note:
Where the exit date is zero or blank, it will not be recognized as a valid date and the member will not be flagged as an exit. There is no validation when the exit date is invalid - the record will just be ignored.
Members will only be flagged as exits where the exit date is valid.