This menu option displays a list of all records that are ready for authorisation (i.e. where STATUS = CAPTURED).
Log in to the system from the Logon page.
Click processes, then click expense billing.
The following screen is displayed.
Select Expense Billing from the top menu.
The following sub-menu will be displayed on the left.
Select Select Expenses. The Select Expenses screen will be displayed.
Select a scheme from the drop-down box, then click SEARCH. The Select Expenses screen will be displayed.
The following columns are displayed:
- Scheme
- Period From
- Period To
- Status
- User ID
- Auth user ID
- Action
To view all transactions affected by the batch selection created on the batch schedule, click View Trans in the Action column alongside the required line. The View Transactions screen will be displayed.
The transactions shown are as a result of the expense batch selection using the expense rules for the period.
The following columns are displayed:
- Org Unit
- Refno
- Sec Refno
- Memb Grp
- Due Date
- Inc Type
- Billed Amt
- Salary
- Cover
- Annuity
- Prem Loading
- Inc Type Desc
Reject
To delete all transactions generated in the expense batch run for the selection, on the Select Expenses screen tick the box alongside Scheme on the relevant line.
Click REJECT. A confirmation message will be displayed.
Are you sure you want to reject selected Expenses?
Click OK to confirm the rejection. The batch selection record will be rejected (i.e. status will be set to REJECTED), and the data will no longer be displayed under Select Expenses.
Submit
To create the accounting transactions generated by the batch run, on the Select Expenses screen tick the box alongside Scheme on the relevant line.
Click SUBMIT. A confirmation message will be displayed.
Are you sure you want to submit selected Expenses?
Click OK to confirm. A job to create the accounting transactions (based on the appropriate rules) will be submitted. On successful completion, status will be set to PRE AUTH (i.e. ready for authorisation), and the data will no longer be displayed under Select Expenses.
Note:
Multiple lines can be rejected or submitted simultaneously, by ticking the relevant boxes.