This facility allows for the processing of service requests for advance payment for annuitants.
Note:
This process replaces the need for manual accounting activity journals to be passed.
For information on Manual Accounting Journals refer to
Accounting
Transaction Capture
Manual Accounting Transactions
For information on processing Manual Payments refer to
Processes
Regular Payments
Manual Payments
When you select MY WORK from the main functionality menu, the JU7AB Work Management List screen will be displayed.
This screen displays a list of the service requests allocated to you.
For detailed information on the JU7AB Work Management List screen and the functionality of the action buttons, refer to Service Requests.
To process a service request, highlight a service request on the JU7AB Work Management List screen.
Advance Payments are displayed on the JU7AB Work Management List screen with a Process Name of ANNUITY ADVANCE and an Activity Name of CAPTURE ADV PMT.
To process a service request, highlight a service request on the JU7AB Work Management List screen and select Service Request from the sub-menu on the left. When the drop-down list is displayed, select Process.
The JU4FH Advance Payments screen will be displayed.
The contents of this screen is an extraction of a list of all Business Transactions (BT’s) on the Pre-authorised BT or on the Authorised BT table linked to the Annuitant selected with an Accounting Activity of PENADVANCE.
The following columns will be listed for each BT:
- Status (DOER / AUTHORISE / AUTHORISED BT)
- Amount
- Payment Date (Transaction Date)
- Payee
To create a new advance payment, select NEW on the JU4FH Advance Payments screen. The JU4FH Advance Payment Details screen will be displayed.
Capture data on the screen as follows:
|
Payment Date |
The date of payment. |
|
Amount |
The amount of the advance payment. |
|
Benefit Type |
The Type of Product. Select a value from the drop-down list. |
|
Payee |
The name of the Payee. |
|
Payment Method |
Select a value from the drop-down list.
The following values may be selected: - CHEQUE - EFT - BANK TRANSFER |
|
Account Type |
The Bank Account Type. |
|
Account Number |
The DTI Account Number. |
|
Branch Code |
The DTI Branch Code. |
Note:
The AUTHORISE and REJECT buttons will only be enabled if the Status is DOER or AUTHORISE.
Click OK once all of the information has been captured.
The system will create a Pre-Authorised BT record with an Accounting Activity of PENADVANCE and the following information:
|
Scheme Code |
|
|
Member Reference Number |
Member’s Membership Reference Number or Membership Reference Number of the Membership to which the Beneficiary is linked. |
|
Ben Client Instance ID |
Instance ID of the Beneficiary |
|
Accounting Activity |
MANUAL INITIATE / PENADVANCE |
|
Due Date |
Payment Date |
|
Business Effective Date |
Payment Date |
|
Actual Transaction Date |
Payment Date |
|
Monetary Amount |
Amount |
|
Fund Income Type Instance ID |
Benefit Type |
|
Payee Name |
Payee |
The system will create a Membership Payment Detail record with a Payment Type of DEDUCTIONS and with a Payee equal to PENSION FUND REFUND, (linked to the Corporate Client 000 PENSION FUND REFUND via a Client Relationship with a Client Relationship Type of DEDUCTIONS), Start Date equal to the first day of the month of the next annuity payment run and Benefit Type equal to the Benefit Type on the Advance Payment Details record.
A Membership Payment Detail record will be created with the following information:
|
Effective Date |
Start Date on Membership Payment record |
|
Regular Payment Amount |
Amount on Advance Payment Details record |
|
Annuitant Status |
AD HOC |
The system will flow back to the JU7AB Work Management List screen.
The Activity Name on the Service Request will be updated to AUTH ADV PMT
When a Service Request with a Process Name of ANNUITY ADVANCE and an Activity Name of AUTH ADV PMT is selected on the JU7AB Work Management List screen and then Service Request > Process is selected from the sub-menu on the left, the JU4FH Advance Payment Details screen will be displayed with the details of the Pre-Authorised BT linked to the Service Request.
When AUTHORISE is selected on the JU4FH Advance Payment Details screen, the same authorisation rules as per Manual Accounting Journals will be applied and if the authorisation criteria are fulfilled, the system will create the Business Transactions and update the Status to Authorised BT, and update the Authorise User ID and the Authorise Timestamp on the JU4DD Membership Payment Details screen.
For information on Manual Accounting Journals refer to
Accounting
Transaction Capture
Manual Accounting Transactions
The system will flow back to the JU7AB Work Management List screen.
The Status on the Service Request will be updated to COMPLETED.