To select a person, select Person List from the sub-menu on the left.
The following screen will be displayed.
This screen displays a list of all persons currently on the system. The following details are displayed:
- Ext Code (External Code)
- Surname
- Initials
- Date of Birth
- Identity Number
- Action
You can search for specific persons by selecting any of the following criteria or a combination thereof:
- Ext Code (External Code)
- Surname
- Initials
- Date of Birth
- Identity Number
For more information, refer to Searching for Records under Reports
To add a person as a Policyholder for the selected scheme, click the hyperlinked Add New Policy alongside the required person.
The Policyholder Details screen will be displayed.
The system will populate the following fields on the Policyholder Details screen with the details of the Person selected:
- External Code
- Name
- Initials
- Title
- First Name(s)
- Date of Birth
- ID Number
- ID Type
- Language
- Tax Number
If there is an existing Natural Person record with the same Surname, Initials and Date of Birth, the system will display a message to indicate that it is a potential duplicate and provide the option to link the Membership to the existing Natural Person record.
Capture the following details on the Policyholder Details screen:
Pay Centre |
The Pay Centre from which the policyholder’s contribution/ premium data is collected. Select a Pay Centre from the drop-down list. |
External Code |
The number identifying a Corporate Client or Person for external system purposes.
Optional |
Policy Number |
The number of the Policyholder. If this field is left blank, a number will be generated by the system. |
Name |
The policyholder’s name.
Note: If the Membership is linked to a Corporate Client, the Corporate Client Name will be displayed in this field |
Initials |
The policyholder’s initials. |
Title |
Select the required title for the policyholder from the drop-down box. |
First Name(s) |
The policyholder’s first names. |
Date of Birth |
The policyholder’s date of birth. |
Gender |
Select the policyholder’s gender from the drop-down box. |
Marital Status |
Select the policyholder’s marital status from the drop-down box. |
ID Number |
The policyholder’s identity number. |
ID Type |
Select the type of ID from the drop-down box. |
Passport Country |
The country which issued the Passport. Select a Country from the LIST.
This field is mandatory if the Identity Type selected is PASSPORT. |
Tax Number |
The Tax Number of the policyholder.
Optional |
Tax Status |
The status of the policyholder’s tax. Select a status from the drop-down box. The following values may be selected: TAX EXEMPT UNTAXED TAXED UNTAXED – EXEMPT FROM DIVIDENDS WITHHOLDING TAX TAXED - EXEMPT FROM DIVIDENDS WITHHOLDING TAX |
Sum Assured |
The guaranteed maturity value that the Policyholder will receive when the policy matures.
Mandatory if Type of Fund is ENDOWMENT. |
Language |
Select the policyholder’s preferred language from the drop-down box. |
Date of Commencement |
The date on which this membership commences. |
Payment Day |
The day on which payments must be made.
Optional |
Recurring Premium Amount |
The recurring amount of premium that the policyholder will pay.
Optional |
Frequency |
The frequency of payments. Select a value from the drop-down list.
Optional |
Term |
The term of a payment. |
Annual Increase Percentage |
The percentage by which an annuity must be increased annually.
Optional |
Maturity / Retirement Date |
The date on which the Endowment Policy matures.
Optional |
Maturity / Retirement Age |
The policyholder age at which the Endowment Policy matures.
Optional |
Contribution Membership Group |
The membership group to which the policyholder is allocated for contributions. |
Benefit Membership Group |
The membership group to which the policyholder is allocated for benefits. |
Investment Membership Group |
The membership group to which the policyholder is allocated for investments. |
Financial Advisor |
Select the policyholder’s Financial Advisor from the drop-down box. |
Annual Fee Percentage |
The annual fee percentage charged. |
Occupation |
The policyholder's occupation. Select a value from the drop-down box.
Optional field |
Employer |
The name of the Employer. Select an Employer from the drop-down list.
Optional field |
Date of Employment |
The date the policyholder commenced employment with the current employer.
Optional field |
Postal Address |
The policyholder’s postal address. |
Postal Code |
The postal code of the policyholder’s postal address. |
Business Phone No. |
The policyholder’s business phone number. |
Home Phone No. |
The policyholder’s home phone number. |
Fax No. |
The policyholder’s fax number. |
Cellular No. |
The policyholder’s cellular number. |
E-mail Address |
The policyholder’s e-mail address. |
Effective Date |
The date from which any updates made to the policyholder details are effective. |
Click SAVE to save the data captured. To clear the fields of any data captured, click RESET. This must be done before the record is saved.