Merge Members Accounting Activities and Associations

Purpose

Where Members of a scheme are duplicated because they leave and then later rejoin with slightly different details, the system can identify these members and allow an authorized user to merge the duplicated record(s) with the membership number for the oldest contributions. 

All accounting balances i.e. investment and contribution balances, will be transferred automatically to the one membership number unless an exit has commenced.

For existing members on the system that could be possible duplicates, the members can be merged.  All individual investment and contribution transactions will be moved. 

A batch job will run and create a pre-authorised record.  Once authorized, all accounting transactions will be reversed from the new membership number to the oldest membership number via the MERGE MEMBERS accounting process using the MERGEMEMREV and MERGEMEMNEW bulk purpose update.  Once the accounting has moved, the membership status of the old membership number/s will be set to MERGED.

For more information, refer to

Supplements

Processes

Merge Members

For more information, refer to

Clients

Merge Members

For more details refer to Member Merge in Data Capture Summary under

Processes

Contributions

Payroll

Data Capture

For more information, refer to Membership Merge and Member Extract under

Reports

Member

Accounting activities and associations

The following Accounting Activities must be setup for the Accounting Process of MERGE MEMBERS:

The following Accounting Activity Associations must be setup for the Bulk Purpose Types of MERGEMEMNEW and MERGEMEMRE as per table below:

The following Accounting Activities must be associated to MERGE REV:

When Bonus Transactions are reversed and processed for the new record, the Bonus Indicator will also be moved across so that the bonus program does not calculate interest on the transactions again.