Main Product Bank Allocations

M/FDEPALLOC

Main fund deposit allocation

M/FDEPALLOCR

Main fund deposit allocation reversal

M/FPMTALLOC

Main fund payment allocation

M/FPMTALLOCR 

Main fund payment allocation reversal

Scheme / Member Identifiers

Accounting Activity

The code and process associated to the selected accounting activity.

Click the LIST button at the end of the line.

This links to the JU2AF Accounting Activity List screen and displays a list of accounting activities with a process of MANUAL INITIATE.

Select from the following Accounting Activities:

MANUAL INITIATE     M/FPMNTALLOC

MAUNAL INITIATE     M/FPMTALLOCR

MAUNAL INITIATE     M/FDEPALLOC

MANUAL INITIATE     M/FDEPALLOCR

Once a selection has been made, click SELECT.

Scheme Code

The code and name of the selected scheme.  This is the name by which the scheme is registered with the Financial Services Board.

Click the LIST button at the end of the line.

This links to the JU1BK List screen and displays a list of schemes for which the Pooling Status is MAIN UMBRELLA, from which to select. 

Once a selection has been made, click SELECT.

Global Type

The code and description of the selected global type.

Click the LIST button at the end of the line.

This links to the Scheme Global Type List screen and displays a list of income types to select from.  Once a selection has been made, click SELECT.  If the selected income type is not active, a warning message will be displayed.

Note:

The system determines via the accounting rule for the accounting activity selected whether the income type is mandatory or optional.

Portfolio

The description of the selected portfolio.

Click the LIST button at the end of the line.

This links to the JU1BV Scheme Portfolio List screen and displays a list of investment mediums to select from.  Once a selection has been made, click SELECT.  If the selected portfolio is not active, a warning message will be displayed.

Note:

The system determines via the accounting rule for the accounting activity selected whether the portfolio is mandatory or optional.

Pay Centre

The code and description of the selected pay centre.  A pay centre is the entity from which income is received for a group of members.  The code will have been defined by the user at the time of setting up the pay centre.

Click the LIST button at the end of the line.

This links to the JU1DL Scheme Pay Centre List screen and displays a list of pay centres to select from.  Once a selection has been made, click SELECT.

Note:

The system determines via the accounting rule for the accounting activity selected whether the pay centre is mandatory or optional.

Membership Number

The number identifies a person's membership of the product.  Membership numbers are unique per product.

Required if the transaction is for a specific member.

Click the LIST button at the end of the line.

This links to the JU3AO List of Members for a Scheme/Pay Centre screen and displays a list of members to select from.  Once a selection has been made, click SELECT.

Note:

If a selection is made for the Secondary Membership field (see below), the system will populate the Membership Number field with the Reference Number of the Membership to which the Secondary Membership is linked.

Secondary Membership

The number identifying an annuity beneficiary.

Click the LIST button at the end of the line.

This links to the JU4EU Annuity Beneficiaries screen and displays a list of all of the Natural Person records for which there is a Client Relationship with a Client Relationship Type of SPOUSE, DEPENDANT, DISABLED DEPENDNT or FIN DEPENDANT linked to a Membership that is linked to the Product selected. 

Once a selection has been made, click SELECT.

Note:

When a Secondary Membership is selected, the system will populate the Membership Number field with the Reference Number of the Membership to which the Secondary Membership is linked.

For more information refer to Secondary Membership below.

Finance Checklist

Click the FINANCE CHECKLIST action button to display the Checklist.

Note:

This action button will only be enabled when a Service Request for a Process of Finance is selected in My Work.

For more information refer to

My Work

Process SR

Finance

Supplements

Tags

Finance Checklist

Income Checklist

Bank Details

Debit (To) Account

For bank deposits – the account into which the money is deposited.

For EFT payments – the account into which the money is to be transferred.

Note:

The system determines via the accounting rule for the accounting activity selected whether the debit account is mandatory or optional.

If no EFT Rule is found for the global type, the following error message will be displayed:

EFT Rule for Global Type not found.

Account Type

The type of bank account.  Valid bank account types are Current, Savings, Transmission.

Sort Code

If the bank account details are not supplied according to the bank account rule linked to the accounting activity, click the LIST button at the end of the line.

This links to the JU1CC Product Bank Account List screen and displays a list of account holders to select from.  Once a selection has been made, click SELECT.  If the selected bank account is not active, a warning message will be displayed.  Once selected, the account type and number will automatically populate the relevant fields above.

Credit (From) Account

For cheque payments and EFT’s – the account out of which the money is to be paid.

For bank debits, e.g. bank charges, transaction reversals, etc. – the account to be credited.

Note:

If no global type has been selected, the following error message will be displayed:

A Global Type must be selected.

Note:

If the Credit Account in the Accounting Rule linked to the Accounting Activity selected is BANK, the Credit (From) Account under Bank Details will be enabled for selection from the list of Product Bank Accounts.

If the Bank Account selected is not the same as the Credit (From) Bank Account defined in the EFT Rule linked to the Accounting Activity and Product selected, the following warning message will be displayed:

The from bank account you have selected is not the same as the bank account in the bank account rule.

Click OK to remove the message.

Account Type

Unique identifier supplied by the bank.

Sort Code

If the bank account details are not supplied according to the bank account rule linked to the accounting activity, click the LIST button at the end of the line.

This links to the JU1CC Product Bank Account List screen and displays a list of account holders to select from.  Once a selection has been made, click SELECT.  If the selected bank account is not active, a warning message will be displayed.  Once selected, the account type and number will automatically populate the relevant fields above.

Note:

If the TRANSFER MONEY indicator on the accounting activity is set to Y, the bank account selected in the EFT rule will be inserted and cannot be changed.

If the EFT indicator on the accounting activity is set to Y, the LIST button remains disabled.

Transaction Details

Service Type

The description of the service for which a transaction fee is charged.

Click the LIST button at the end of the line.

This links to the JU1CX Scheme Services List screen and displays a list of services to select from.  Once a selection has been made, click SELECT.  If the selected service type is not active, a warning message will be displayed.

Currency

Identifies the currency in which the business transaction (BT) must be created.

Click the LIST button at the end of the line.

This links to the JU0AC Permitted Value List screen and displays a list of currencies to select from.  Once a selection has been made, click SELECT.

Event

The benefit event to which the transaction refers (e.g. late retirement).

Click the LIST button at the end of the line.

This links to the BIAB Benefit Event List screen and displays a list of events to select from.  Once a selection has been made, click SELECT.

Monetary Amount

The total of the business transaction.

Due Date

The date on which the transaction should have occurred.

Unitize Value

The unit amount of the business transaction, i.e. when the UNITIZE VALUE flag is set for one of the BT’s connected to the activity via the rules.

To select this, click on the tick-box. This will enable the capture of a value in the field alongside it.

Include in Investment / Disinvestment Advice

Tick this box if the transaction must be included in an investment or disinvestment advice.

Note:

This selection will be displayed only if one of the accounts in the accounting rule associated to the selected accounting activity is INVESTTRANST or DISINVTRANST, and the stakeholder is FUND.

Effective Date

The date on which the financial implication of the transaction was expected or required to take effect.

Transaction Date

The date on which the business event occurred (e.g. date of deposit).

Exchange Rate

The specific deal exchange rate supplied by the foreign exchange department.

Note:

The specific deal exchange rate is requested from the foreign exchange department and must not be looked up on the exchange rate table.

Forex Deal Number

The deal number that was booked to obtain a rate of exchange.

Note:

If the payment is over GBP 25,000, a deal has to be booked two days in advance of the value date to receive the best rate of exchange.

Swift Bank ID Code

Society for Worldwide Interbank Financial Telecommunication Bank Identifier Code. 

Bank Interface

A Bank Interface to enable the electronic transfer of funds between bank accounts.

Select a value from the drop-down box.  The drop down box displays a list of the different types of services available, i.e. Barclays Kenya, Barclays Zambia, Cashfocus, Nedinform, ACB, LDC, CPY, FNB Online, BIB, etc.

Note:

When the BTs are extracted for the EFT, the system will read the Process and the Bank Interface fields defined for the Bank Account on the Account Details screen.  If nothing has been defined, the system will read the Bank Interface on the JU1CC Product Bank Account Detail screen. 

Payment Details

Payee Name

The name of the person or organisation appearing on the cheque.  This is mandatory if PAYMENT TYPE is selected.

Payment Reference

The Payment Reference that must appear on the recipient’s Bank Statement when payments are made via EFT.

Payment Type

Indicates the mode of payment out of the product’s account (e.g. cheque, EFT, group payment).

Select from the drop-down list.

If EFT is selected, the document number field will be cleared and disabled.

Document Number

A number referencing a source document that provides the base information for the business transaction.

Note:

This is not available if PAYMENT TYPE of EFT is selected, as this is then used to store the EFT number when the EFT is processed.  The EFT number is automatically generated.

Document Chained Number

This field can contain a number referencing a source document that provides the base information for a previous business transaction to which this one is linked.  This is a unique number that applies to all occurrences of one allocation in order to tie them all together.

Userid

The system user ID of the person who captured the manual accounting activity.

If the Accounting Activity Journal has subsequently been edited, then the userid of the person making the change(s) will be stored.

Allocation Activity

The code associated to the selected allocation activity.

Click the LIST button at the end of the line.

This links to the JU2AF Accounting Activity List screen and displays a list of accounting activities for which the Debit Account or the Credit Account in the BT Type linked to the Accounting Activity is BANK ALLOC.  Once a selection has been made, click SELECT.

Scheme Code

Click the LIST button at the end of the line.  A list of Products for which the Pooling Status is SUB UMBRELLA that are linked to the Main Product selected on the JU2FA Accounting Journal Details screen will be displayed.

Once a selection has been made, click SELECT.

Income / Expense Type

The code and description of the selected income type.

Click the LIST button at the end of the line.

This links to the Scheme Global Type List screen and displays a list of income types to select from.  Once a selection has been made, click SELECT.  If the selected income / expense type is not active, a warning message will be displayed.

Note:

The system determines via the accounting rule for the accounting activity selected whether the income type is mandatory or optional.

Portfolio Description

The description of the selected portfolio.

Click the LIST button at the end of the line.

This links to the JU1BV Scheme Portfolio List screen and displays a list of investment mediums to select from.  Once a selection has been made, click SELECT.  If the selected portfolio is not active, a warning message will be displayed.

Note:

The system determines via the accounting rule for the accounting activity selected whether the portfolio is mandatory or optional.

Pay Centre

The code and description of the selected pay centre.  A pay centre is the entity from which income is received for a group of members.  The code will have been defined by the user at the time of setting up the pay centre.

Click the LIST button at the end of the line.

This links to the JU1DL Scheme Pay Centre List screen and displays a list of pay centres to select from.  Once a selection has been made, click SELECT.

Note:

The system determines via the accounting rule for the accounting activity selected whether the pay centre is mandatory or optional.

Service Type

The description of the service for which a transaction fee is charged.

Click the LIST button at the end of the line.

This links to the JU1CX Scheme Services List screen and displays a list of services to select from.  Once a selection has been made, click SELECT.  If the selected service type is not active, a warning message will be displayed.

Member Reference Number

The number identifies a person's membership of the product.  Membership numbers are unique per product.

Required if the transaction is for a specific member.

Click the LIST button at the end of the line.

This links to the JU3AO List of Members for a Scheme/Pay Centre screen and displays a list of members to select from.  Once a selection has been made, click SELECT.

Benefit Event

The benefit event linked to the benefit package (e.g. late retirement).

Click the LIST button at the end of the line.

This links to the BIAB Benefit Event List screen and displays a list of events to select from.  Once a selection has been made, click SELECT.

Due Date

The date on which the transaction should have occurred.

Note:

This date defaults to the due date captured on the JU2BK Accounting Activity Journal screen, but it can be changed here if necessary.

Effective Date

The date on which the financial implication of the transaction was expected or required to take effect.

Note:

This date defaults to the effective date captured on the JU2BK Accounting Activity Journal screen, but it can be changed here if necessary.

Amount

The amount to be allocated in terms of the details provided on this screen.