Switches in progress can be accessed via either the members or the processes menu options. Refer to Switch Adjustment and Cancellation.
Note:
The facility to extract switches is done via the scheme reports menu option. Refer to Extract switches below.
Log in to the system from the Logon page.
Click clients.
The Welcome screen will be displayed.
From the main menu on top, select Members.
The JU3AO List of Members for a Scheme/Pay Centre screen will be displayed.
Select a scheme and a member
For a description of the fields on this screen, refer to
Clients
Finding Members
From the JU3AO List of Members for a Scheme/Pay Centre screen, highlight the required member, then select Member Switching Enquiries>Members Investment Switches from the sub-menu on the left.
The JU3AI List of Switches in Progress screen will be displayed.
Tab to the right to display more columns.
Tab to the right to display more columns.
To view details of the switch, highlight the required record, then select OPEN. The JU3AI Switch Information screen will be displayed.
You can make changes to the switch instruction.
To adjust a member's switch, highlight the required row, then select Adjust from the sub-menu on the left.
The JU3AI Adjust Pending Switch screen will be displayed.
Field notes:
|
Reduction Percentage |
The percentage by which the switch is to be reduced. |
|
Override Fee Indicator |
Indicates whether the charging of switch fees should be overridden. |
Enter the percentage by which to reduce the switch, and indicate if the charging of switch fees should be overridden. Click OK.
The JU3AI List of Switches in Progress screen will be re-displayed.
The adjustment percentage is displayed in the ADJUSTMENT column.
Note:
Cancellation can only be done before the switch is authorized.
From the JU2AI List of Switches in Progress screen, select one or more switches, then select Cancel Switch from the sub-menu on the left.
The following confirmation screen will be displayed.
Click NO to reverse the cancellation of the switch or click YES to confirm the cancellation.
The JU3AI List Switches in Progress screen will be displayed.
Tab to the right until the CONFIRMED/CANCELLED BY and CONFIRMED/CANCELLED DATE columns are displayed. These columns will display the user ID of the person who cancelled the switch and the date the switch was cancelled.
As switches can only be extracted at a scheme level, the following menu selections must be made.
Log in to the system from the Logon page.
Click reports.
The Scheme Selection screen will be displayed.
Select a scheme from the list displayed, then select Member from the menu on the top. A sub-menu will be displayed on the left.
Select Member Switches. The Switch Report will be displayed.
The following columns are displayed:
Sell Due Date
Membership No
Scheme Code
Surname
Initials
Date of Birth
Status
Income Type
Date Requested
Time Requested
Sell Portfolio
Sell Investment Medium
Sell Percentage
Sell Amount
Units Switched Out
Estimated Units
Estimated Amount
Amount Switched Out
Switch Fee
Sell Transaction Date
Buy Portfolio
Buy Investment Medium
Buy Percentage
Buy Switch
Buy Transaction Date
Interest Rate
Bulk Switch Number
Additional Units
Additional Amount
User ID
Note
If the scheme has INVESTMENT CHOICE AT AN INCOME TYPE LEVEL, the screen will display the income type.
For more details on this report, refer to
Reports
Member
Member Switches
To extract a report of completed switches showing the number of units after the switch in has unitized as well as the sell and buy prices, click 
alongside Member Switches Completed on the sub-menu on the left. Additional options will be displayed.
Extract
Select Extract below Member Switches Completed.
The Completed Member Switches Report screen is displayed.
Capture the Sell Due Date and the email address to which notification must be sent and click GENERATE REPORT.
The system will confirm that the job has been submitted successfully.
Select View below Member Switches Completed.
When the Report Selection screen is displayed, select a report.
The Report Selection will be displayed.
The following columns are displayed:
Membership Number
Company Reference Number
Surname
Initials
Date of Birth
Income Type
Date Requested
Time Requested
Sell Portfolio
Sell Investment Medium
Sell Percentage
Units Switched Out
Sell Amount
Sell Transaction Date
Sell Unit Price
Switch Fee
Buy Portfolio
Buy Investment Medium
Buy Percentage
Buy Amount
Buy Transaction Date
For more details on this report, refer to
Reports
Member
Member Switches Completed