alongside Income Billing on the sub-menu on the left, then select Pay Centre Billing from the list of menu options below it.Interface 2 is the interface that provides the contribution amounts or rates to SAP that are deducted from the monthly salary. Only changes to the amounts or rates will be sent.
The following is the process that must be followed for UK Pension Administration to initiate, check and create Interface 2.
This section deals with the process that will be followed to initiate Interface 2.
- This file format will not be created by the payroll component but will be part of an expected income or billing process.
- The pension administration system will always be responsible to ensure that all the expected contributions have been received irrespective of the employer payroll that has been loaded. The payroll process is always king as the monies have been deducted from the members salary and hence irrespective of the rules and differences, the payroll process will accept the monies and move the process along to achieve the investments.
- The expected income process is an overnight background process in its current form that reviews the scheme rules and checks to the accounting for the monies received and confirms that it is correct or if there are differences. It is this process that is used to create Interface 2 but with a layer on top to provide the user with the facility to check that all the data has been included.
On the scheme parameter, add a new user defined permitted value of INTERFACES with the subtype of INTERFACE 2 to the scheme.
For the UK schemes, this scheme parameter must be allocated.
To set up a billing instruction for the pay centre, from the Income Billing menu on the top, click alongside Income Billing on the sub-menu on the left, then select Pay Centre Billing from the list of menu options below it.
The Pay Centre Billing screen will be displayed.
Capture the following details:
|
Scheme |
Select a scheme from the drop-down box. Note: The selection of a scheme is mandatory. |
|
Pay Centre |
Capture the pay centre code. Details for all members of the specified pay centre will be displayed. Note: The selection of pay centre is mandatory. |
Click SEARCH.
The JU1FQ Billing Instruction Maintain screen will be displayed.
Select Create Billing Instruction from the menu on the left.
Note:
This menu may also be accessed using the navigation of Products > Employer Details > Pay Centres > Billing Instruction.
For more details refer to Pay Centres under
Product Launch Requirements
Additional Menu Options
The JU1FQ Billing Instruction Details screen will be displayed.
Capture the following details:
|
Code |
The code for the Pay Centre that was captured on the Pay Centre Billing screen. |
|
Name |
The description of the Pay Centre that was captured on the Pay Centre Billing screen. |
|
Payment Method |
The value must be BILLING. This has already been coded for the scheme |
|
New Members Status |
The status in which new members must be for billing purposes. Select one of the following values from the drop-down list: AUTHORISED DOER REJECTED |
|
Voluntary Contrib Status |
Select one of the following values from the drop-down list: AUTHORISED DOER REJECTED |
|
Billing Letter Required Y/N |
Capture a Y or N to indicate whether a Billing Letter is required to be sent to the Employer. |
|
Effective Date |
The date from which these details are effective. |
|
End Date |
The date from which this set of details no longer applies. |
|
Last Payment Date |
The date of the last cycle. |
|
Date and Time |
The date and time when created. |
|
Reminder Email Date and Time |
The date and time on which a reminder email must be generated. This will result in an entry being placed in the MY WORK as a reminder of the billing process that must be initiated. |
|
Reminder Frequency |
The frequency with which a reminder email must be generated. Select one of the following values from the drop-down list: - ADHOC - ANNUAL - BI-ANNUAL - MONTHLY - ONCE OFF - QUARTERLY This will result in an entry being placed in the MY WORK as a reminder of the billing process that must be initiated. |
Click OK. The JU1FQ Billing Instruction Maintain screen will display the new instruction.
To maintain a billing instruction, highlight a billing instruction on the JU1FQ Billing Instruction Maintain screen and select Open Billing Instruction from the menu on the left.
The JU1FQ Billing Instruction Details screen will be displayed.
You can update the following fields on this screen:
- End Date
- Date and time
- New Members Status
- Voluntary Contrib Status
- Billing Letter Required
- Reminder Email Date and Time
- Reminder Frequency
Once any changes have been captured, click OK, or click CANCEL to return to the JU1FQ Billing Instruction Details screen.