Home > Processes > Year-End > General
The following functionality allows for the capturing of the progress of the following processes:
- Financial Statements
- Valuation
- Reserve Bank Reporting
For information on the MI Dashboard refer to
System Reports
MI Reports
MI Dashboard
Select General from the menu at the top. The following sub-menu will be displayed on the left.
Select Financial Statements.
The JU1HA Financial Statements screen will be displayed.
The following menu options will be displayed in the sub-menu on the left:
To display all financial statements for a scheme, capture a scheme code in the Scheme field and click SEARCH. Financial Statement details will be displayed for the scheme.
To display financial statement details for a particular financial period for a scheme, capture a scheme code in the Scheme field and a financial period in the Financial Period Ended field. Click SEARCH.
Financial Statement details will be displayed for the scheme and Financial Period Ended captured.
The following columns are displayed:
- Scheme Code
- Financial Period Ended
- Date Financial Period Closed
- Date Audit Completed
- Date Financial Statements Released
- Date Released to Trustee
- Date Bound Statements Sent
- Date Submitted to FSB
- Date Aligned with TB
To create a new set of financial statement details, click NEW.
The system will read the Business Process Template with a Business Process of FIN STATEMENTS linked to the Scheme and read the Process Functions linked to the template.
The JU1HA Financial Statements Details screen will be displayed.
Capture details for the following fields:
|
Financial Period Ended |
The date on which the financial period ended. |
|
Financial Period Close |
The period for which the financial statement is done. |
|
Date Financial Period Provisionally Closed |
The date on which the financial period has been provisionally closed. |
|
Date Financial Period Finally Closed |
The date on which the financial period has been finally closed. |
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Audit Papers Due |
Audit preparation complete - Audit checklist was signed off. |
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Date Due |
The due date for audit papers to be prepared. |
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Date Completed |
The date on which audit preparation has been complete and the audit checklist was signed off. |
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Start Audit |
Date annual financial statements completed. |
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Date Started |
The date on which the preparation of annual financial statements was started. |
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Date Completed |
The date on which annual financial statements were completed. |
|
Financial Statements Released |
Audit release date – Date when the audit was released by the Auditors. |
|
Date Started |
The date on which the preparation of the audit information for release was started. |
|
Date Released |
The date on which the audit information was released by the Auditors. |
|
Financial Statements Sent to Board of Trustees |
Date audit signed off by the Trustees. |
|
Date Sent |
The date on which the audit information was sent to the Trustees for sign-off. |
|
Date Released |
The date on which the audit information was signed off by the Trustees. |
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Send Bound Financial Statements |
Date audit information submitted to Actuarial. |
|
Date Sent |
The date on which audit information was submitted to Actuarial. |
|
Date Returned |
The date on which audit information was returned from Actuarial. |
|
Financial Statements Submitted to FSB |
Date annual financial statements submitted to FSB. |
|
Date Started |
The date on which the preparation of financial statements for submission to the FSB was started. |
|
Date Submitted |
The date on which financial statements were submitted to the FSB. |
|
Align System With TB |
Not currently in use. |
|
Date Started |
Not currently in use. |
|
Date Completed |
Not currently in use. |
Click OK.
The system will create a Process Control record with a Business Process of FIN STATEMENT.
To display an existing set of financial statement details, highlight a financial statement on the JU1HA Financial Statements Details screen and click OPEN.
The JU1HA Financial Statements Details screen will be displayed.
This facility allows events that occur on a monthly, annual or ad hoc basis to be diarised.
Highlight a financial statement on the JU1HA Financial Statements Details screen. The following menu options will be displayed in the sub-menu on the left:
Select Diary.
The JU1BZ Scheme Diary List screen will be displayed.
For more information refer to
Product Launch Requirements
Additional Menu Options
Diary
The notation facility allows the addition of any number of free form text notes for a scheme. These notes are usually reminders of things that cannot be stored on the system.
Highlight a financial statement on the JU1HA Financial Statements Details screen. The following menu options will be displayed in the sub-menu on the left:
Select Notes.
The JV0AA Maintain Notation screen will be displayed.
For more information refer to
Product launch Requirements
Additional Menu Options
Notes
Select General from the menu at the top. The following sub-menu will be displayed on the left.
Select Valuation.
The JU1HB Valuation screen will be displayed.
The following menu options will be displayed in the sub-menu on the left:
To display all valuations for a scheme, capture a scheme code in the Scheme field and click SEARCH. Valuation details will be displayed for the scheme.
To display valuations details for a particular period for a scheme, capture a scheme code in the Scheme field and a date in the Period Ended field. Click SEARCH.
Valuation details will be displayed for the scheme and Period Ended captured.
The following columns are displayed:
- Scheme Code
- Period Ended Date
- Date Report Extracted
- Date Extension Applied For
- Date Extension Granted
- Date Due
- Date Signed Off
- Date sent to FSB
To create a new set of valuation details, click NEW.
The system will read the Business Process Template with a Business Process of VALUATION linked to the Scheme and read the Process Functions linked to the template.
The JU1HB Valuation Details screen will be displayed.
Capture details for the following fields:
|
Financial Period Ended |
The date on which the financial period ended. |
|
Extract Valuation Report |
|
|
Date Started |
The date on which data was received from Finance. |
|
Date Completed |
The date on which the valuation data was completed. |
|
From Date |
The start date of the valuation. |
|
To Date |
The end date of the valuation. |
|
Period |
The period of the valuation completed. |
|
Due Date |
The date on which the next valuation is due at the FSB. |
|
Apply For Extension |
|
|
Date Started |
The date on which an extension date for submission of the valuation has been requested. |
|
Date Completed |
The date on which an extension date for submission of the valuation has been received. |
|
Grant Valuation Extension |
|
|
Date Started |
The date on which an extension date for submission of valuation has been received. |
|
Date Completed |
The date on which an extension date for submission of valuation has been granted. |
|
Receive Financials from Admin Finance |
|
|
Date Granted |
The date on which an extension date for submission of valuation has been granted. |
|
Date Extended To |
The date to which the submission of a valuation has been extended. |
|
Valuation Signed Off |
The date on which |
|
Date Started |
The date on which Financials were received from Admin Finance. |
|
Date Completed |
The date on which Financials were completed. |
|
Valuation Sent to FSB |
|
|
Date Started |
The date on which the valuation was prepared for submission to the FSB. |
|
Date Completed |
The date on which the valuation was submitted to the FSB. |
|
Valuation Accepted By FSB |
|
|
Date Started |
The date on which the valuation data was sent to the FSB. |
|
Date Completed |
The date on which the FSB accepted the valuation data. |
|
Surplus Apportionment |
|
|
Date Started |
The date on which the valuation surplus apportionment was started. |
|
Date Completed |
The date on which the valuation surplus apportionment was completed. |
Click OK.
The system will create a Process Control record with a Business Process of VALUATION.
To display existing valuation details, highlight a valuation on the JU1HB Valuation screen and click OPEN.
The JU1HB Valuation Details screen will be displayed.
This facility allows events that occur on a monthly, annual or ad hoc basis to be diarised.
Highlight a financial statement on the JU1HA Financial Statements Details screen. The following menu options will be displayed in the sub-menu on the left:
Select Diary.
The JU1BZ Scheme Diary List screen will be displayed.
For more information refer to
Product Launch Requirements
Additional Menu Options
Diary
Note:
A Diary record must be captured with a Description of VALUATION and a Frequency Base Date equal to the date that the next valuation is due at the FSB and a Warning Period equal to the number of days prior to the due date that preparation for the valuation needs to begin.
The notation facility allows the addition of any number of free form text notes for a scheme. These notes are usually reminders of things that cannot be stored on the system.
Highlight a financial statement on the JU1HA Financial Statements Details screen. The following menu options will be displayed in the sub-menu on the left:
Select Notes.
The JV0AA Maintain Notation screen will be displayed.
For more information refer to
Product Launch Requirements
Additional Menu Options
Notes
Note:
A Note with a Header of EXTENSION must be captured to record the details of the application to the FSB for an extension with the following dates:
|
Field |
Definition |
|
Period Ended |
End date of valuation period |
|
Date Submitted |
Date extension requested |
|
Date Completed |
Date extension granted |
|
Date Signed Off |
Date valuation expected by FSB |
Select General from the menu at the top. The following sub-menu will be displayed on the left.
Select Reserve Bank.
The JU1HC Reserve Bank screen will be displayed.
The following menu options will be displayed in the sub-menu on the left:
To display all Reserve Bank Reports for a scheme, capture a scheme code in the Scheme field and click SEARCH. Details will be displayed for the scheme.
To display Reserve Bank Reports for a particular period for a scheme, capture a scheme code in the Scheme field and a date in the Period Ended field. Click SEARCH.
Details will be displayed for the scheme and Period Ended captured.
The following columns are displayed:
- Scheme Code
- Quarter Ended
- Date Started
- Date Completed
- Date Submitted
To create a new Reserve Bank Report, click NEW.
The system will read the Business Process Template with a Business Process of RES BANK REPORT linked to the Scheme and read the Process Functions linked to the template.
The JU1HC Reserve Bank Details screen will be displayed.
Capture details for the following fields:
|
Quarter Ended |
The date on which the quarter ended. |
|
Prepare Reserve Bank Report |
|
|
Date Started |
The date on which data was received from Finance. |
|
Date Completed |
The date on which the Reserve Bank Report data was completed. |
|
Submit Reserve Bank Report |
|
|
Date Started |
The date on which the Reserve Bank Report was prepared for submission. |
|
Date Completed |
The date on which the Reserve Bank Report was submitted. |
Click OK.
The system will create a Process Control record with a Business Process of RES BANK REPORT.
To display existing Reserve Bank Report, highlight a Reserve Bank Report on the JU1HC Reserve Bank screen and click OPEN.
The JU1HC Reserve Bank Details screen will be displayed.
This facility allows events that occur on a monthly, annual or ad hoc basis to be diarised.
Highlight a Reserve Bank Report on the JU1HC Reserve Bank screen. The following menu options will be displayed in the sub-menu on the left:
Select Diary.
The JU1BZ Scheme Diary List screen will be displayed.
For more information refer to
Product Launch Requirements
Additional Menu Options
Diary
The notation facility allows the addition of any number of free form text notes for a scheme. These notes are usually reminders of things that cannot be stored on the system.
Highlight a financial statement on the JU1HC Reserve Bank screen. The following menu options will be displayed in the sub-menu on the left:
Select Notes.
The JV0AA Maintain Notation screen will be displayed.
For more information refer to
Product Launch Requirements
Additional Menu Options
Notes