Details regarding the method of collection of contributions must be captured.
Refer to Product Update Type: Participating Employer under
Product Launch Requirements
Product Launch
Product Update
Select a scheme from the JU1BK List screen.
Select Employer Details from the sub-menu on the left, then select Pay Centres from the drop down list.
The JU1DL Scheme Pay Centre List screen will be displayed.
Highlight a Pay Centre.
Select Collection Instruction from the sub-menu on the left.
The JU1CD Collection Instruction Maintain screen will be displayed.
To add a new instruction, select Create Collection Instruction from the sub-menu on the left.
The JU1CD Collection Instruction Details screen will be displayed.
Descriptions of the input fields on this screen appear below.
|
Payment Method |
The method of payment. Select the required method from the drop-down box, i.e. - EFT - CHEQUE |
|
Status |
The status of the collection instruction. Select the required status from the drop-down box, i.e. - ACTIVE - CLOSED - SUSPENDED |
|
Suspension Reason |
The reason the collection instruction was suspended. Select the required reason from the drop-down box (e.g. BANK ACC CLOSED). |
|
Collection Method |
Select a method of collection from the drop-down list. The following values may be selected: INDIVIDUAL DO (Individual debit order) ER DEBIT ORDER (Employer debit order) PAYROLL (Payroll) |
|
Invoice Required |
Enter a Y in this box if an invoice required. |
|
Effective Date |
The date that the instruction becomes effective. |
|
End Date |
The date that the instruction ends. |
|
Last Payment Date |
The date that the last payment was made. This date is automatically updated when the debit order run is processed. |
|
Date and Time |
The latest date and time that the instruction was created or updated. |
Once all the necessary details have been added, click OK.
Note:
If there is a Collection Instruction record linked to the Pay Centre, the Pay Centre data will not be passed to Payroll when the Fund Update is authorised.
The JU1CD Collection Instruction Maintain screen will be displayed.
To view or amend an existing collection instruction, from the JU1CD Collection Instruction Maintain screen, highlight the required instruction and select Open Collection Instruction from the sub-menu on the left.
The Collection Instruction Details screen will be displayed.
The start date of the membership determines when the payment is to start, and the LAST PAYMENT DATE shows the last time that money was collected. Therefore, in order to collect income for more than one month, if the start date is backdated, the amount collected will be from the backdated start date until the run date. If a payment is suspended or end-dated, and then re-inserted, the LAST PAYMENT DATE will be used to determine how many outstanding contributions to collect.