This is a generic facility that allows the capture of all cheque numbers, when the cheques are issued, for all types of payments.
These cheque numbers will then be displayed on all accounting enquiries where applicable.
Select Cheque Number Maintain from the sub-menu on the left.
The JU2BN Cheque Number Maintain screen will be displayed.
Descriptions of the input fields on this screen appear below.
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Scheme Code |
Click LIST at the end of the line. This links to the JU1BK List screen and displays a list of schemes to select from. Once a selection has been made, click SELECT. |
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Bank Account Number |
Click LIST at the end of the line. This links to the JU1CC Product Bank Account List screen and displays a list of bank accounts to select from. Once a selection has been made, click SELECT. |
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Select Retrieve Transactions from the sub-menu on the left.
An information message will be displayed.
Click YES to confirm the criteria.
The JU2BN Cheque Number Maintain screen will be displayed with a list of cheque transactions that do not have a cheque number allocated.
This screen displays all the business transactions where the payment type is CHEQUE and no DOCUMENT NUMBER has been recorded.
Select a business transaction from the list and click OPEN.
The JU2BN Cheque Number Maintain screen will be displayed.
Enter the document number (the number of the cheque issued) and click OK.
Note:
The document number needs to be unique by bank account number. If the document number captured is not unique, the following error message will be displayed:
Document Number is not unique.
Click OK, then re-enter the cheque number.
Note:
Validation of cheque number duplication will not be performed when the amount is 0.
Due to the audit requirements, when an erroneous cheque number has been captured, manual accounting transactions must be processed to:
- reverse the transaction for which the erroneous cheque number was captured, with the incorrect cheque number captured in the DOCUMENT NUMBER field
- replace the original transaction, with the correct cheque number captured in the DOCUMENT NUMBER field.