From the Structure sub-menu on the left, select Business Transaction Type.
The JU2AH Business Transaction Type List screen will be displayed.
Purpose:
To read and display all records for a BT Type. The list is sorted by ascending BT Type Code. The user can either modify the starting value of the list or include filter values (see FIND dialog box screen below).
Definition:
"BT Type" represents an event (or at least an aspect of an event) in the business, the occurrence of which has a financial implication and/or involves a movement allocation of money and hence will drive a set of financial transactions.
Note:
BT Type is an abbreviation for Business Transaction Type
Navigation:
This screen is called from the menu to maintain the BT Types, or from the Accounting Rule Details screen in order to select a valid BT Type from the list.
Screen Pushbutton Functions
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New |
Flows to BT Type Details dialog box to add a new record to the list and refresh list on return. |
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Open |
Opens the BT Type Details dialog box for the selected BT Type on the list. Only "Discontinue Date" field and "Summarize for Ledger" flag can be updated on this screen. The list is refreshed after an update. |
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Close |
Closes screen and return to the Main Menu. |
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Select |
Passes the record selected on the list back to the calling procedure. |
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Search |
Opens the criteria dialog box to allow the search criteria to be entered. Opens dialog box JU2AH Search Criteria to filter the list on the current screen for selected values of BT Type CODE and/or BT Type DESCRIPTION and/or modify the starting value of BT Type CODE and DESCRIPTION for the list. |
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Previous |
Displays previous list screen. Enabled if rows exist prior to the current screen. |
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Next |
Displays next list screen. Enabled if rows exist after the current screen. |
Notes:
- Once an instance of BT Type has been created, it may not be deleted or altered (and there will be no facility for this) but only discontinued. Discontinuance prevents future allocation for use of the instance while preserving existing usage. This means that discontinuing a BT Type prevents it from being assigned in further accounting rules. However if it is already assigned in any Accounting Rule it will continue to be used there until the rule/s is/are discontinued
- This activity is performed by an authorized "super user"
- Menu actions are available to authorized users only.
- This activity specifies the maintenance of Business Transaction Type definition. This includes maintenance of the posting rules for deriving account entries from the Business Transaction.
Purpose:
Facilitates the creation, update and display of a BT Type record. The screen displays the attribute values for a "create" BT Type or the existing values for a BT Type selected from the list. Only the "Discontinue Date" and "Summarize for Ledger" fields can be updated.
Navigation:
Called from the JU2AH Business Transaction Type List screen using the New button to Insert or Update records on the BT Type table in the database.
Screen Field Definitions
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Code |
Code identifying a Business Transaction type. Values: Income, Expense, Benefit Payment. Mandatory, Text Length 15. Default: <None> |
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Description |
Description identifying a Business Transaction type. Mandatory, Text Length 70. Default: <None>
Note: The naming convention for Business Transaction is as follows: The Debit Account name followed by the Credit Account name separated by (space)^(space), e.g. BENEFITS ^ BENEFIT PAYABLE. |
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Effective Date |
The date from which this BT Type record is operational. Mandatory Text, Length 8. |
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Summarize for Ledger |
When this field is ticked, records from Business Transactions will be summarized across members when the update of the Client Ledger takes place. If unticked, the Update will be on a Member level if the Business Transaction contains member level transactions for this BT-Code. |
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Discontinue Date |
The date on which further additional use of this BT Type record ceases to be permitted (i.e. this account code may not be used for any new assignments to BT Posting Rules) Note: The entity will not be deleted, but its further use will merely be discontinued, while existing use will continue to be honoured. Optional Text Length8 Default= <none> |
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Unitized Transaction |
When this field is ticked, the BT Create Process insists on Unit Values to be passed from the calling Process when an Accounting Activity occurrence is processed. When unticked, a unit value will not be allowed. |
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Debit Account |
The Account Code against which a BT of this type will be debited, indicating an increased liability to the Scheme. Select from List. |
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Credit Account |
The Account Code against which a BT of this type will be credited, indicating a decreased liability to the Scheme. Select from List. |
Screen Pushbutton Functions
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Debit Account and Credit Account |
Flows to the Account Code List screen to select a valid Debit/Credit account. |
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OK |
Saves the entered information and associations to the BT Type on the database subject to validation, and displays a refreshed list on the BT Type List screen for a Create or Update. This pushbutton remains disabled until all mandatory fields on the screen are populated. |
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Cancel |
Ignores any values entered on this screen and returns to the BT Type List screen without refreshing the list. |
Validation Checks
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Create |
Effective date cannot be less than current date (may be future dated). |
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Update |
Discontinue date cannot be less than current date (may be future dated). Discontinue date cannot be less than Effective date Only the discontinue date can be updated to "delete" a record – no other fields should be enabled |
Notes
Screen Field
- Only the "Discontinue Date" and "Description" field is enabled when this screen is opened for a BT Type.
Push Buttons:
- The OK button is enabled only once the mandatory fields are populated.