Administrator Structure (Infrastructure System Entities)

Purpose

This procedure facilitates the updating of administrator details. It also shows the administrator branches/divisions.

From the System Entities menu on the top, select Administrator Structure from the sub-menu on the left.

The JU1BC Administrator List screen will be displayed.

The following options are available:

CLOSE	Closes the screen and flows back to the main menu.
NEW	Flows to the New Administrator dialog box to add a record (see notes below). Note: Only one Administrator may exist at any time. If an Administrator has already been captured, the NEW button will be disabled for selection.
OPEN	Flows to the Administrator Details dialog box to update the record.
SELECT	Enabled if another procedure flows into this procedure for selecting an existing ADMINISTRATOR.
ADMINISTRATOR BRANCHES	Flows to Administrator Branch List to view all branches.
CLIENT ADDRESS	Flows to the Address Maintain screen to record or update the administrator's address details (see Address.doc).
BANK ACCOUNTS	Flows to the Administrator Bank Account List to manage the Administrator's bank accounts details.
CONTACT PERSONS	Flows to the Administrator Contact Person details.

Add a new administrator

Note:

Only one administrator is currently allowed. Once the administrator has been added, NEW will be disabled.

From the JU1BC Administrator List screen, click NEW. The JU1BC Administrator Details screen will be displayed.

Sars System Id field

Leave blank or capture the first 8 characters of the Tax Registration number at SARS for the Employer or Pensions Administrator.

Administrator branches

You can list all the administrator branches. There is a facility to capture and update branch details.

From the JU1BC Administrator List screen, highlight an Administrator and select Administrator Branches from the sub-menu on the left.

The JU1BD Administrator Branch Details screen will be displayed.

The following options are available:

CLOSE	Closes the screen and flows back to the main menu.
NEW	Flows to the New Administrator Branch dialog box for capturing a new record.
OPEN	Flows to the Administrator Branch Details dialog box to update the selected record.
DISCONTINUE USE	Flows to the Discontinue Administrator Branch dialog box to delete the selected record
SELECT	Enabled if another procedure flows into this procedure for selecting existing ADMINISTRATOR BRANCHES.
CLIENT ADDRESS	Flows to the Address Maintain screen to record or update the Administrator's address details.
BANK ACCOUNTS	Flows to the Administrator Branch Bank Account List screen to manage the branch bank account(s).
CONTACT PERSONS	Flows to the Administrator Contact Person details.

New administrator branch

From the JU1BD Administrator Branch List screen, click NEW. The JU1BD Administrator Branch Details screen will be displayed.

Descriptions of the input fields on this screen appear below.

Code	Code
Name	Name of the branch
Language	Select from the drop down box
SARS System ID	The PAYE number of the fund. Note: This will allow the IRP5 Extract to read the PAYE number per fund.
Registration Number	The registration number for the Administrator.

Client address

You can list the address details for an administrator branch. There is a facility to capture and update account details and to set the account limits.

From the JU1BD Administrator Branch Details screen, highlight an Administrator Branch and select Client Address from the sub-menu on the left.

The JU1BE Client Address Maintain screen will be displayed.

CLOSE	Closes the screen and flows back to the main menu.
NEW	Flows to the Client Address Detail dialog box for capturing a new record.
OPEN	Flows to the Client Address Details dialog box to update the selected record. Only Account Details can be updated.
SELECT	Enabled if another procedure flows into this procedure for selecting existing ADMINISTRATOR BRANCHES.

Bank accounts

You can list the bank accounts for an administrator branch. There is a facility to capture and update account details and to set the account limits.

From the JU1BC Administrator List screen, highlight an Administrator branch and select Bank Accounts from the sub-menu on the left.

The JU1CN Administrator Bank Account screen will be displayed.

The following options are available:

NEW	Flows to the New Administrator Branch Bank Account dialog box for capturing a new record.
OPEN	Flows to the Administrator Branch Bank Account Details dialog box to update the selected record. Only Account Details can be updated.
CLOSE	Closes the screen and flows back to the main menu.
DISCONTINUE USE	Flows to the Delete Administrator Branch Bank Account dialog box to discontinue the use of an account. Records "today's" date as the end date.
ACCOUNT LIMITS LIST	Flows to the Administrator Branch Bank Account Limit List screen to manage the relevant transaction limits for the account.

Administrator bank accounts

You can list the bank accounts for an administrator. There is a facility to capture and update account details and to set the account limits.

From the JU1BC Administrator List screen, highlight an Administrator and select Bank Accounts from the sub-menu on the left.

The JU1CN Administrator Bank Account screen will be displayed.

The following options are available:

NEW	Flows to the New Administrator Bank Account dialog box for capturing a new record.
OPEN	Flows to the Administrator Bank Account Details dialog box to update the selected record. Only Account Details can be updated.
DISCONTINUE USE	Flows to the Delete Administrator Bank Account dialog box to discontinue the use of an account. Records "today's" date as the end date.
ACCOUNT LIMITS LIST	Flows to the Administrator Bank Account Limit List screen to manage the relevant transaction limits for the account.

New administrator bank account

From the JU1CN Administrator Bank Account screen, click NEW. The JU1CN Bank Account Details screen will be displayed.

Descriptions of the input fields on this screen appear below.

Bank Details
Name	Call Bank Info List screen to associate a Bank with the administrator branch
Branch Details
Branch Bank Code	Call Bank Branch Info List screen to select the relevant branch of the parent Bank selected.
Account Details
Account Type	Type of operating account
Number	Account number Do not capture spaces between the numbers into the Bank account number field or capture the member account Name in the numerical field. Note: The Account Type and Account number must be checked to be correct as allocated by the bank. This data is used in "downstream" processes making or receiving payments. Should it fail validation against the bank then the payment will NOT take place.
Roll Number	The Building Society Roll Number. Note: If the Account Type selected is BUILDING SOCIETY, then Roll Number will be enabled for capture. This field will accept special characters. This field has a sort code of 6 digits and an account number of 8 digits, and in addition a roll number of 15 characters, 5 digits followed by a forward slash and then 10 digits e.g. 0505/1111111111. The forward slash can be captured anywhere in the number.
IBAN Number	International Bank Account Number.
Start Date	Effective date from which account can be used
End Date	Terminate the use of the account
Account Name: Initials	The initials of a person who is the account holder or payee.
Surname /Company	The surname of a person who is the account holder, or the name of the Company who is the account holder.
Bank Interface	The specific bank Interface mechanism used. E.g. ACB, Barclays Kenya, Barclays Zambia, Nedinform, CPS, LDC, CPY, FNB Online, BIB, etc.
Mandate	Indicate whether a mandate will be used to collect funds. Only needed if BANK INTERFACE is NEDINFORM.
Line Number	Activated where a mandate is used to collect funds. This is a unique number that authorises the collection of funds from the account. Note: In the case of regular payments to a foreign bank, e.g. annuity payments, this field will be used for the number used by the bank for the set up of the member’s banking details. In the case of UK this is known as the Line Sheet Number.
Registration Status	The FICA registration status of the bank account.
Status	The status of the account holder validation, e.g. NOT VALIDATE, VALIDATED, REJECTED, USER VALIDATED, etc. When any of the fields on the bank account record are updated, the status field will be updated to NOT VALIDATED. Only needed if BANK INTERFACE is LDC. Note: The account holder validation (AHV) via LDC only validates account numbers for ABSA, First National Bank (FNB) and Standard Bank (SBSA). Where the account is held at any other bank, the status will be able to be updated to MANUAL VALIDATE and the user ID of the person who updated the status will be displayed. The authorizer can take this into account when checking the status of the account.
SWIFT Bank ID Code	Society for Worldwide Interbank Financial Telecommunication Bank Identifier Code. Note: This field is 15 characters long and can be alphabetical or numerical.
Foreign Payment Cut-Off Time	The cut-off time for foreign currency payments.

Links

The BANK INFO LIST and BANK BRANCH INFO LIST must be set up in System Entities>Bank Structure.

You can list all the limits for the selected bank accounts for an administrator. There is a facility to capture and update account limit details.

From the JU1CN Administrator Bank Account screen, select and account, and then select Account Limits List from the sub-menu on the left.

The JU1CZ Bank Account Limits screen will be displayed.

The following options are available:

SELECT	Allows the user to select an occurrence from the list box when function enabled. Returns to the relevant calling procedure (function disabled here).
NEW	Flows to the New Corporate Client Bank Account Limit dialog box to capture the new account limit detail.
OPEN	Flows to the Corporate Client Bank Account Limit Details dialog box to update the account limit details.
CLOSE	Closes the screen and flows back to the main menu.

New bank account limit

From the JU1CZ Bank Account Limits screen click NEW. The JU1CZ Bank Account Limits screen will be displayed.

Descriptions of the input fields on this screen appear below.

Monthly Limit (CR)	Monthly Credit limit applicable to the account
Monthly Limit (DR)	Monthly Debit limit applicable to the account
Daily Limit (CR)	Daily Credit limit applicable to the account
Daily Limit (DR)	Daily Debit limit applicable to the account
Transaction Limit (CR)	Overall Transaction limit for credits
Transaction Limit (DR)	Overall Transaction limit for debits

Contact persons

You can list the contact persons for an administrator branch. There is a facility to capture and update details.

From the JU1BC Administrator List screen, highlight an Administrator and select Contact Persons from the sub-menu on the left.

The JU1CP Contact Person screen will be displayed.

NEW	Flows to the Contact Person Details dialog box for capturing a new record.
OPEN	Flows to the Contact Person Details dialog box to update the selected record.
CLOSE	Closes the screen and flows back to the main menu.

New contact person

From the JU1CP Contact Person screen, click NEW. The JU1CP Contact Person Details screen will be displayed.

Descriptions of the input fields on this screen appear below.

Personal Details	Click SELECT to flow to the JU1BA Client List screen and select a Client from the list, or capture the personal details of the client.
Role Details
Contact Person Role	The primary role performed by the Contact Person.
Start Date	The date from which the Contact Person is effective.
End Date	For an existing Contact Person, the date from which these contact details no longer apply.